Wedding Timeline Breakdown
Below
is our company’s standard breakdown of the amount
of time we invest into each wedding ceremony and/or
reception. This estimate is based on collective research
from the 2003/2004 events our company completed. As
our basis for this breakdown, we used a standard (5)
five hour reception and a standard (1 ) one and a
half hours for the ceremony. The hours listed are
the minimum time we devote to each of our clients.
| TIME |
ITEM/EVENT
|
| 15
Min |
Initial
phone call with clients/information provided |
| 1
Hour |
Initial
first meeting/consultation with the clients at
our office |
| 1
Hour |
Advance
preparation – including contacting either
by phone or in person the event location/catering
manager or other wedding professionals to discuss
event and begin the layout of the program/timeline |
| 15
Min |
Phone
consultation with clients/questions/assistance |
| 1
Hour |
Second
meeting with clients to begin preparation of the
reception timeline/layout.
During this meeting we answer client’s additional
questions, listen to musical selection, take notes
on client’s ideas, wishes, and special requests.
Complete timeline. |
| 2
Hours |
Event
preparation, complete program/timeline, input
all requested songs into clients computer file
in the proper order, prepare all equipment, lighting,
practice required wedding party/family names,
practice staging/timing and load all equipment
for transport to venue
30 Min Average drive time to most events from
our location |
| 1
Hour |
Arrival
at location/venue and set up of all sound and
lighting equipment |
| 5
Hours |
Actual
hours of the event including music, master of
ceremonies, and fully coordinating/directing all
the activities and special requests
45 Min End of the event tear down of equipment/lighting.
Thanking the facility manager, and loading up
all equipment |
| 30
Min |
Average
drive time back to our location |
Total
time investment 13 - Hours Wedding Reception
Additional hours added when special activities (Love
Story, Personalized Grand Entrance, ect.) are included.
Additional time for staging of special effects during
event.
Wedding Ceremony Time Breakdown
| TIME |
ITEM/EVENT
|
| 30
Min |
Additional
time during reception meeting above to discuss
the ceremony, ideas and suggestions. Preparation
of the timeline/layout and selection of music
for guest arrival, during the service, and immediately
following. During this meeting we answer client’s
additional questions concerning the ceremony |
| 45
Min |
Ceremony
preparation, complete program/timeline, prepare
all requested ceremony music in the proper order |
| 30
Min |
Set
up ceremony sound system and microphone(s) |
| 30
Min |
Music
as guests arrive for the ceremony |
| 45
Min |
Ceremony
musical selection/additional selections as guest
leave service area |
| 30
Min |
Min
End of the ceremony/tear down of equipment/microphone(s) |
Total
time investment 3 - Hours Wedding Ceremony
Total time investment for a Ceremony and Reception
for standard event: 17 - hours
Additional time added for rehearsal coordination (when
requested)
|
